Est. 2019 · Spain's leading compliance service
Effortless
Compliance
for Spanish property rentals
1,200
Properties managed
99%
First-attempt success
2019
Established
2
Response time
Services
What We Do
01
Guest Registration
Clients add their bookings, Villa Check In send messages to the guests then guests self-register via a secure link 7 days before arrival. We review every submission and submit to SES Hospedajes within 24 hours. Once the guests have arrived, Clients can download the guest book for their records which lists the guests and their details.
1200
Properties (active)
100
Digital (%)
2
Response Time (hours)
02
Property Registration
We handle your full SES Hospedajes property setup end-to-end — forms, submissions, and your unique identification codes. Renter Code (Clients unique code), Accommodation Code (Property unique code), Username (NIE+WS) and Password (random 8 digit code). These codes are used by Villa Check In to connect the property directly to SES Hospedajes so bookings and guest registrations are sent securely according to the Royal Decree.
03
Digital Certificates
As an approved certificate authority we issue digital certificates entirely remotely. No appointments, no paperwork. Clients pass a Video Identificate process using their phone to prove their identity, then we issue a contract. Once signed, the digital certificate can be downloaded and installed.
About
Founded in Lanzarote.
Built for owners and managers.
Since 2019, Villa Check In has taken the stress out of holiday rental compliance across Spain. We are the only provider offering a fully managed guest registration service — not a self-service app.
Our multilingual team handles every step: registering your property, managing your guest registrations, and submitting all required information to Spanish authorities. Our clients benefit from rapid onboarding and a 99% first-attempt registration success rate.
Based in the Canary Islands
& Mainland Span
English & Spanish
Multilingual team
Add a booking
Enter guest name, email, mobile, dates, and guest count. That's all.
Guest self-registers
A secure link is sent. Guests complete registration in their own language. We chase, assist and support them along the way.
We review & submit
Every form is checked by our team before SES Hospedajes submission on the day of arrival.
Guest gets access details.
Property details are delivered automatically. No chasing, no calls. Highly secure.
Guest-Flow
Your booking management app
Guest-Flow is our purpose-built app for managing properties and bookings. Add a booking in seconds, and Villa Check In handles everything else — from the guest registration link to SES Hospedajes submission. Native iPhone/iPad/Desktop app for Apple and via browser on any other OS or device.
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Booking Velocity
View your property or properties' performance over time — spot trends and stay ahead.
-
iPhone & iPad App
Native iOS app — manage your properties and bookings from anywhere. Supports iOS, iPad OS and MacOS.
Native iPhone & iPad app
Any device with a browser
Works on Android, Windows, Mac, and any modern browser. Android users can add it to their home screen for a full app experience.
How to add to home screen on Android
- 1. Open guest-flow.app in Chrome or your browser of choice
- 2. Tap the ⋮ menu (top-right)
- 3. Select Add to Home Screen
- 4. Tap Add — done! You'll find the Villa Check In logo on your screen
Dashboard — live bookings at a glance
Booking detail with guest registration link
5-step quick start — up and running in minutes
Property view — villa photo, access & QR code
Sign in — secure access for property managers
Who we help
Built for property owners and managers
Individual owners
Independent Property Owners
Our team handles everything from the moment a booking is made. Guests self-register via a unique link before arrival. Once complete, they receive your property access details automatically — no calls, no chasing, no paperwork.
How it worksProperty managers
Independent Property Managers
Managing a large portfolio means complex, time-consuming compliance. Our API integrates with any PMS so booking data flows automatically. Professional, secure, and reliable guest registration for every property — at scale.
Services for managersQuestions
Common questions
Why is guest registration mandatory in Spain?
Royal Decree 933/2021 requires all holiday rental operators to submit guest ID data to SES Hospedajes within 24 hours of arrival. Non-compliance carries significant fines.
What happens if a guest makes a mistake during self-registration?
Our team reviews every submission before sending it to the authorities. We catch errors and contact guests directly to correct them — giving you a 99% first-attempt success rate.
Is my data and my guests' data secure?
Yes. All data handling complies with GDPR and Spanish data protection law. We never share personal data with third parties.
Can Villa Check In integrate with my PMS?
Yes. Our API integrates with any Property Management System, ensuring your booking data flows automatically without duplicate data entry.
What languages does Villa Check In support?
Our guest-facing registration process works in any language — guests complete it in their own language. Our support team is bilingual in English and Spanish.
What is SES Hospedajes?
The Spanish government's mandatory guest registration system for all tourist accommodation, introduced December 2024 to replace the old Guardia Civil platforms.
Get started
Ready to hand over the compliance?
Join over 1,000 owners and managers who trust Villa Check In.