About Us
Founded in 2019, Villa Check In is Spain’s leading online managed service for holiday rental owners and property managers. We take the stress out of property and guest registration, ensuring you meet all mandatory legal requirements for short-term lets. Outsource your guest registration--- Save time & money.
Our fully managed service handles every step—registering your property, managing your guest registrations, and submitting all required information to Spanish authorities.
Relax knowing your compliance is always up to date.
Don't pull your hair out! Villa Check In can free up your time.
As an approved digital certificate authority, Villa Check In is uniquely positioned to issue digital certificates remotely—no in-person appointments or complicated paperwork required.
Our clients benefit from rapid onboarding, immediate support, and a 99% first-attempt registration success rate.
With Villa Check In, you can focus on delivering a great guest experience while we handle the legal details, keeping your rentals fully compliant and your business protected.
What We Do
Villa Check In provide a number of services to Independent Holiday Rental Owners and Property Management Companies
Property Registration Services
To operate a Holiday Rental in Spain, your property must be registered with the authorities and assigned a unique identification code.
Villa Check In makes this process simple. We handle all the paperwork and guide you through every step to ensure your property is fully registered and compliant with Spanish law.
If you haven’t registered yet, we’ll take care of the forms and submission for you. Our team is here to make compliance easy—so you can focus on running your rental with confidence.
Need help with property registration or guest ID collection? We’re ready to assist.
Independent Holiday Rental Owners
At Villa Check In, we deliver professional, reliable, and efficient compliance services for independent holiday rental owners and property managers across Spain.
Our friendly, multilingual team is dedicated to making guest registration smooth and stress-free. Before arrival, your guests receive a unique registration link—powered by our custom software—allowing them to securely self-register from home.
Once registration is complete, we provide guests with property access details and submit their data directly to the authorities, ensuring full legal compliance every time.
Property Management Companies
As a property management company, meeting all legal requirements for holiday rentals—including the registration of properties and guests—can be complex and time-consuming, especially with a large portfolio.
Villa Check In takes this burden off your shoulders. We provide professional, secure, and reliable guest registration services, allowing you to outsource compliance with confidence.
With us, there’s no need to meet guests on arrival. Your clients enjoy a seamless, online pre-arrival experience—while you save time and reduce admin.
Our APIs integrate with any Property Management System (PMS), ensuring smooth connection with your existing workflows.
The Portal
The Portal is your hub for managing properties and bookings. Creating a new booking is quick and easy—just enter the lead guest’s name, email, and mobile number, along with arrival and departure dates and the number of guests.
RED - means more info is required to process the booking,
AMBER - means the booking is in progress and has been sent to the lead guest and:
GREEN - means the booking is complete.
The Portal’s booking calendar provides a clear monthly view of all your bookings.
You can easily update property details—such as address, keybox codes, directions, and other important information—whenever needed.
The Portal also sends email reminders for any required or missing information, helping you stay organized and compliant.
